The seasoned presenter knows how to assess and organize the physical aspects of any presentation environment for the best effect, regardless of size. Sometimes particular things about a room's design are beyond your control, but whenever possible keep in mind the following:

. First, once you begin your presentation, remember that you will be at the lead in case of an emergency. As a precaution acquaint yourself with emergency exits and extinguishers so you have a command for the safety of the room.

. Plan on keeping the room lights bright enough for easy movement, but compatible with your projection needs. Today's data/video projectors may not require completely darkened spaces.

. Set up yourself and your equipment and materials as close to the front row as possible, allowing for reasonable personal space. Pay attention to your own lighting requirements, especially if you'll be reading from text.

. Take care of all maintenance issues before you begin. Trail all cables and extension cords as close to the walls as possible and test everything twice, including the lights.

. Position yourself away from heavily trafficked routes so latecomers won't cross in front of you.

. Set up projection equipment at the appropriate throw distance from the screen, always testing and correcting for the desired results. Without a screen, set up to the long side of the room - with a screen, set up to the short side of the room.

. Always set up more seats than you require and at the same time have more hand-outs than the number you are expecting.

. Be aware of any unseen factors around the room's temperature control. Make sure the room is comfortable and will stay comfortable and be aware of any loud fans or equipment (including your own) that could compete with your audibility. Optimum temperature will contribute to a more receptive audience.

. Wherever possible, face the audience away from windows. Don't allow them to be distracted with on-goings outside. Draw the blinds as need be to avoid bright lights and cast shadows.

. Set up drinking water for yourself.

Optimal Seating Arrangements:
. Use semi-circular seating if possible.
. For horizontal rooms use 'U'-shaped seating so that you can get in between people when running Q & A.
. If there are tables set them up so you can walk between them for the same reason.
. If a large theater sized room with adjustable seat, go for a slightly curved, amphitheater design.

Remember, your presentation begins with the comfort and workability of the space you are presenting in. As often as possible, follow these key points for a successful experience for everybody involved.

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